PURCHASING DIRECTOR

  • Erie Community College
  • Orchard Park, NY 14127, USA
  • Apr 30, 2019
Full time Education

Job Description

PURCHASING DIRECTOR
Location: South
Campus - Orchard Park
Department: Purchasing
Please direct apply
to:

DISTINGUISHING FEATURES OF
THE CLASS:
The work involves planning, directing, participating and
coordinating SUNY Erie Community College purchasing activities.
This is a specialized administrative position responsible for
supervising and performing purchasing activities to ensure that
they are performed in an efficient and legal manner. The incumbent
coordinates all phases of purchasing activities for both goods and
services required to operate College departments. The incumbent
works under the general supervision of the Executive Vice President
for Administration and Finance. Supervision is exercised over
technical and clerical staff. Does related work as required.
TYPICAL WORK
ACTIVITIES:
Directs, supervises and performs the purchasing activities of
the College and gives guidance and advice to college personnel on
purchasing matters;
Directs, supervises, performs, and reviews the purchases of
contracts for all supplies, materials, equipment and contractual
services required by College departments;
Directs the advertising for bids on purchases or contacts for
College use;
Authorizes purchases of supplies or services during emergency
situations;
Sells or leases any surplus, obsolete or unused supplies,
materials and equipment;
Certifies bills that supplies or services ordered are priced and
delivered as specified;
Represents the College on purchase matters at meetings;
Establishes a purchasing system which ensures all required
documentation (purchase orders, requisitions, bid packages, etc.)
are appropriately maintained and that all purchases are done in
accordance with Federal, State and Local laws;
Interfaces with the Erie County, NYS, and Federal procurement
functions as needed to ensure that the College purchase activities
are receiving the best value for all purchases, complying with all
applicable regulations, and leveraging best practices for a
governmental procurement function;
Establish and maintain a purchasing system which complies with
applicable regulations and laws requiring minority and women owned
business utilization;
Educates and assists college personnel and units on appropriate
procurement requirements and processes to achieve compliance with
those requirements;
Actively manages the bid and RFP requirements - including the
collection of documents, bids, proposals, and vendor communications
to ensure the transparent compliance with applicable regulations
and laws;
Prepares reports and answers correspondence.
KNOWLEDGE, SKILLS AND
ABILITIES:
Comprehensive knowledge of the principles, practices and
procedures of large scale purchasing and inventory control;
thorough knowledge of the methods of distribution, sales and
sources of supply for all types of commodities; thorough knowledge
of State and General Municipal Law with reference to purchasing;
ability to participate in the analysis of statistical data; ability
to prepare reports; administrative ability; ability to deal with
the public; tact; initiative; dependability; ability to organize,
direct and evaluate purchasing processes.
MINIMUM
QUALIFICATIONS:
Graduation from a regionally accredited college or university
with a Master's Degree, five (5) years of administrative experience
involving purchasing activities of a large governmental, commercial
or higher education organization, and three (3) years of experience
directing purchasing activities.
PREFERRED
QUALIFICATIONS:
Demonstrated experience in establishing and/or organizing a
start-up of purchasing activities in a computerized environment is
highly desired. Certified Purchasing Manager designation is
desired.
Special
Requirements:
Official transcripts will be required for successful
candidates within 30 days of hire.
Our mission to offer quality education includes
exposing our students to a diverse range of cultures, experiences
and expertise. At SUNY Erie Community College, we value
diversity and encourage applicants from all backgrounds to
apply.